Officer Administration

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Date: 30 Oct 2024

Location: Karachi, PK

Company: KE

Our employees are our company's greatest asset - they are our real competitive advantage. We possesse immense power of innovation, immagination and a desire to attract and retain the best; provide them with encouragement, stimulus, and make them feel that they are an integral part of the company's mission.

Purpose

To assist Manager-Admin in smooth functioning of Facility Administration. To ensure resolution of administrative issues, complaints & requirements of the concerned Users. To implement, monitor & improve the existing SOPs & Work Instructions. Moreover ensure the Staff/ Services deputed with Admin ER Complex adhere to the Company’s Policies & Procedures.

Education

Graduate

Experience

2-3 years of relevant experience

Competencies

Customer Centric
Accountable
Respectful
Energised
Safe

Area of Responsibilities

  • Basic know-how of SAP and Admin Portals.
  • Supervise Minor R&M of the building (through Admin Services Portal).
  • Ensure proper R&M and Service of all AC units installed at ER Complex.
  • Monitor R&M and Service of Lifts installed at ER Complex, through Out-sourced Vendor.
  • Ensure R&M and Service of Fire Alarm System through Out-sourced Vendor.
  • Refilling of Fuel, Service and Minor R&M of Emergency Generator.
  • Ensure adherence to Safety at Workplace and assist in CHSEQ functions.
  • Maintenance of Occupancy Plan & Board.
  • Housekeeping, Fumigation and Gardening Services.
  • Maintain Daily/ Monthly Attendance of 3P/ BPO Services & Janitorial Services at ERC.
  • Record Keeping of Monthly Imprest of FAD ERC.

Area of Responsibility Continued

  • Coordinate with Cafeteria Contractor for Food and Refreshment.
  • Plan for events/ activities etc at ERC as & when required.
  • Coordinate & liaison with the concern departments like BF, HR, Procurement etc for any matter in lieu of Admin-ERC.
  • Coordinate with the Vendor for timely delivery of monthly invoices. Verify & process the Commercial Bills of the Vendor.
  • To participate in HSE D-Level Committee Meetings. And contribute to inculcating Safety culture among other Team Members.
  • Make certain to attend all assigned Training sessions.
  • Ensure that all Admin ERC Team Members & OSP/ BPO Services adhere to all applicable Safety Procedures and proper data is maintained for Safety Audit.
  • Prepare and submit daily/ weekly/ monthly reports as & when required.
  • Responsible to accomplish any other assigned duties.

KE provides equal employment opportunity (EEO) to all persons regardless of age, color, origin, physical or mental disability, race, religion, creed, gender, marital status, status with regard to public assistance or any other characteristic protected by federal, state or local laws.