Officer Administration

Our employees are our company's greatest asset - they are our real competitive advantage. We possesse immense power of innovation, immagination and a desire to attract and retain the best; provide them with encouragement, stimulus, and make them feel that they are an integral part of the company's mission.

Purpose: 

To oversee and handle the travel desk, administering end-to-end logistics for domestic and international travel, accommodations, and corporate events. Manage & process invoices of travel services. Deliver seamless executive support and VIP protocol to delegations and guests. Ensuring strict adherence to HSEQ policies, corporate governance, and cost-efficiency guidelines.

Responsibilities: 

• Manage ticketing operations for domestic and international air travel VISA processing, ensuring optimal routes, cost-efficiency, and alignment with corporate travel policies and approvals.
• Manage corporate lodging including room reservations, stays, and preferential rate negotiations with hotels including hotel reservations for corporate events, annual meetings, board sessions, and high-level workshops.
• Coordinate ground transportation for employees and executives.
• Serve as the primary point of contact for visiting delegations, board members, and VIP guests.
• Streamline the reconciliation and processing of all travel, hospitality, and event-related invoices, ensuring zero discrepancies including vendor billings against pre-approved corporate rates and purchase orders / requisitions to maximize cost control.
• Coordinate with Procurement & Finance Department in terms of New & Existing Vendors, Technical Evaluations, Purchase Requisition and Orders.
• Develop, allocate, and monitor budgets specifically designated for employee travel and overnight accommodation.
• Compile and analyze detailed travel and accommodation expense reports across daily, weekly, and monthly intervals.
• Ensure all bookings and services are arranged through approved vendors and within authorized budgets.
• Maintain complete records of travel requests, bookings, visas, invoices, approvals, and vendor payments.
• Ensure company letters and required documents are prepared and submitted to the Chamber of Commerce and other relevant authorities on time.
• Ensure smooth airport meet and assist arrivals, departures, and transportation arrangements for management, employees, and guests.
• Maintain good coordination with Administration, HR, Finance, Security, HSE, and other relevant departments.
• Ensure compliance with company policies, safety and applicable HSE protocols.
• Handle urgent and time sensitive requirements efficiently and perform other related duties assigned by management.

Requirements:

• Graduation with know-how of Ticketing, Hospitality, Protocols and basic awareness of HSEQ.

• 5+ years’ experience of relevant field.

  Good communication skills and proficiency in SAP & MS Office

KE provides equal employment opportunity (EEO) to all persons regardless of age, color, origin, physical or mental disability, race, religion, creed, gender, marital status, status with regard to public assistance or any other characteristic protected by federal, state or local laws.

Women and persons with disabilities are encouraged to apply. Role suitability for PWDs will be assessed in accordance with HSE standards.