Assistant Manager Business Finance – Enabling Functions

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Purpose

The focal position responsible for facilitating enabling functions, such as Real estate, civil, and FMS, plays a crucial role in supporting the budget preparation exercise and effectively monitoring and controlling all relevant enabling functions. It is important for timely discussions to occur with relevant stakeholders in order to suggest necessary changes to the manager. This role carries the responsibilities for providing customary reports, lacking the depth, complex insights and enhance our reporting capabilities significantly.

Required Education & Experience:

Preferably Qualified of any professional accountancy body i.e ACCA Qualified, CMA Qualified or MBA Finance, CMA (Finalist) or BBA Finance with minimum 2 years of experience.

Area of Responsibility

1. Real Estate/ Civil/ FMS Database Management:

• Individual will oversee the effective management and utilization of our real estate data. This involves maintaining an up-to-date database, tracking property details, lease agreements, and occupancy rates.
• Assist the manager in informed decisions regarding property utilization, lease renewals, and strategic planning by centralizing this information.
• Individual will create comprehensive reports that provide not only financial data but also valuable insights into activities.
• Offering management a deeper understanding of performance drivers. By analyzing trends, patterns, and operational facts.
• Individual will meticulously detail FMS (Facilities Management Services) maintenance contracts. This includes categorizing maintenance types (preventive, corrective, or predictive) and assessing their impact on our facilities.
• This insight will empower to identify cost-saving opportunities, streamline processes, and achieve greater efficiency.

2. Business Partnering, Budgeting & Monitoring:

• Assist in Preparing and Compilation of Annual CAPEX and REVEX budget and its subsequent monitoring and controlling aligned with Business investment plan and NEPRA limits.
• Collaborate with cross-functional teams to gather budget inputs and ensure alignment with departmental and organizational goals.
• Performing variance analysis on budgets / plans to identify and analyze variations.
• Close monitoring and controlling of civil projects and Property Regularization and maintaining visibility.
• Assist in the review and approval of purchase requisitions (PR), purchase orders (PO), and Supplier Selection Documents (SSD) as per position mandate, ensuring commercial and financial compliance of contracts and agreements based on commercial evaluations.
• Help confirm compliance with contracts and ensure accurate recording of liabilities for financial reporting.
• Contribute to regular risk assessments and audits to identify compliance gaps and propose corrective actions.
• Ensure financial control over CAPEX / Revex projects / activities and compliance with signature mandates.
• Ensure adherence to the plan for budgeting including but not restricted to giving strong insights/drive numbers during cross-functional meetings.
• Gather, analyze, and interpret data to generate meaningful insights and actionable recommendations.

3. Ad-hoc Support:

• Identify risks areas and control weaknesses and propose improvements and opportunities wherever applicable. Ensure compliance in all transactions.
• Demonstrate dynamic approach and will to challenge the status quo by identifying opportunities for efficiency, knowledge sharing and continuous improvement in the activities of finance.
• Perform robust financial evaluations of business cases, including scenario analysis and post-implementation reviews.
• Provides support on an ad-hoc basis when dealing with the regulator and internal audit.

4. Policies, process improvements, Automation:

• Collaborate with cross-functional teams to identify process optimization opportunities and implement efficiency measures within the enabling functions.
• Conduct regular risk assessments and audits to identify compliance gaps and propose corrective actions.
• Assist in devising SOPs and suggesting changes to signature mandates, policies. Ensuring compliance with accounting standards.
• Design, develop, and implement automated workflows and systems to streamline manual processes. Collaborate with cross-functional teams to gather requirements and ensure seamless integration of automated solutions, which include post-go-live support.
• Evaluate current business processes and identify opportunities for automation and paperless improvement. 

KE provides equal employment opportunity (EEO) to all persons regardless of age, color, origin, physical or mental disability, race, religion, creed, gender, marital status, status with regard to public assistance or any other characteristic protected by federal, state or local laws.